How to Setup a Telephone Tree

The key to setting up a successful telephone tree is to make sure you have volunteers committed to calling a specific number of people each time the telephone tree is activated. By doing this you reach each part of your region and no one person makes all the phone calls. What follows is an example of the structure of a telephone tree.  Use this method, make sure each contact person realizes their responsibility, keep the list current and feel confident that vour telephone tree is working!

1) The LACAN leader calls the co-leader and the following people:  (If the primary contact person cannot be reached, the alternates should make their calls plus any calls assigned to the primary contact.)

Parish 1:

Anna Advocate (telephone number) [Primary]

Bernard Busy (telephone number) [Alternate]

Parish 2:

Catherine Calls (telephone number) [Primary)

David Does (telephone number) [Alternate]

Parish 3:

Eugene Energy (telephone number) [Primary)

Fran Fun (telephone number) [Alternate]

3)  Co-leader (phone number) calls:

Parish 4:

Grey Goes (phone number) [Primary]

Haley Hurries (phone number) [Alternate

Parish 5:

Janice Jumps-on-it (phone number) [Primary]

Kevin Kan (phone number) [Alternate]

Parish 6:

Lana Letter (phone number) [Primary]

Matt Meetings (phone number) [Alternate

4) Area primary contact calls their people. Alternate calls people it primary person cannot be reached.

Parish 1:

Anna Advocate (phone number) calls:

person 1 (phone number)

person 2 (phone number)

person 3 (phone number)

person 4 (phone number)

person 5 (phone number)

person 6 (phone number)

Parish 2:

Catherine Calls (phone number) calls:

person 1 (phone number)

person 2 (phone number)

person 3 (phone number)

person 4 (phone number)

Parish 3:

Eugene Energy (phone number) calls:

person 1 (phone number)

person 2 (phone number)

person 3 (phone number)

person 4 (phone number)

person 5 (phone number)

Parish 3:

Greg Goes (phone number) calls:

person 1 (phone number)

person 2 (phone number)

person 3 (phone number)

 (repeat method for as many parishes, areas as needed)